About us
About ARENGY
ARENGY is a UAE-based engineering firm providing Engineering Services and Personnel Placement across the Rail, Aerospace, Defense and Smart Mobility sectors in the GCC and MEA region. The company is ISO 9001:2015 certified and works with major industrial and institutional clients on complex, long-term projects.
Job description
Role purpose
The Executive Sales Administrator is the single point of sales administration for ARENGY's Executive Leadership. The role turns commercial decisions into accurate offers, correctly set-up projects and reliable forecasts, so the directors can focus on clients and strategy.
Key responsibilities
Executive sales support
- Provide day-to-day sales administration support to the CEO and Managing Partner.
- Maintain the executive sales pipeline and keep opportunity status, values and probabilities up to date.
- Prepare sales reports, dashboards and briefing packs for management meetings and client reviews.
- Track executive actions arising from commercial meetings and follow them through to closure.
Commercial offers and contracts
- Prepare commercial offers, quotations and rate cards based on directors' instructions.
- Build and verify cost and margin calculations (salary, allowances, visa, insurance, mobilisation and overhead costs).
- Ensure offers follow ARENGY templates, pricing rules and approval process.
- Track offer status, client feedback and validity dates; maintain an offer register.
- Support the directors with tender documentation, prequalification files and client vendor registration.
- Prepare contract documentation and order forms, track signature and archive executed contracts.
Project set-up and delivery monitoring
- Create projects, deliveries and resources in the internal ERP, ensuring rates, dates, PO references and contract terms are accurate.
- Coordinate with the Business Management team so that every delivery is properly set up before start date.
- Monitor project delivery, timesheets and billing readiness.
- Monitor project margins, flag deviations and propose corrective actions to the directors.
- Ensure ERP data quality and consistency across clients, projects and deliveries.
Renewals and contract lifecycle
- Maintain a renewal calendar for all contracts, assignments and purchase orders.
- Anticipate renewals and prepare renewal or extension offers ahead of expiry.
- Track rate revisions, contract amendments and end-of-assignment dates.
Onboarding coordination
- Coordinate with the Admin team for consultant onboarding: contracts, visa, insurance, access and mobilisation.
- Ensure client-specific onboarding requirements are captured and completed before start date.
Required qualifications
Experience and education
- Bachelor's degree in Business Administration, Finance, Commerce or a related field.
- 4+ years of proven experience in sales administration, sales operations or commercial coordination.
- Experience in an engineering consultancy, technical services, personnel placement or project-based services company is strongly preferred.
- Hands-on experience with an ERP for project and contract set-up.
- UAE experience, with working knowledge of GCC business practices, is an advantage.
Skills
- Highly comfortable with numbers, formulas and calculations: cost build-ups, margins, rates and forecasts.
- Advanced Excel (lookups, pivot tables, structured formulas); strong Word and PowerPoint.
- Excellent written and spoken English; French or Arabic is a plus.
- Ability to read and track commercial terms in contracts and purchase orders.
Personal qualities and competencies
- Extremely rigorous, with exceptional attention to detail.
- Organized and proactive: anticipates deadlines rather than reacting to them.
- Reliable under pressure and able to manage several priorities at once.
- Discreet, with a strong sense of confidentiality.
- Confident communicator, able to coordinate across teams and follow up firmly.
Benefits
Attractive Salary